AI Integration & Automation
Green Light Sanctuary — Sheffield
Charli had a studio to open, classes to plan, and a business to build. We made sure admin was never on the list — building an entire automated ecosystem before the doors opened.
When we sat down with Charli — owner of Green Light Sanctuary, a new yoga studio and boutique opening in Sheffield city centre — the business case for automation was obvious almost immediately. Fitting out a physical space, building a client base, planning classes, hiring teachers: that alone is all-consuming.
The admin burden waiting on the other side was the real threat. Manually handling class bookings, answering the same customer questions over and over, managing a digital presence, and staying on top of reviews — these are the tasks that don't feel like much until you're drowning in them on top of everything else.
Left unchecked, that daily grunt work would have pulled Charli away from the actual job of running a great studio. We needed to make it disappear before launch day.
The brief was simple: Charli should never have to look at a complex backend. The technology should run quietly in the background — handling everything digital while she focuses entirely on her clients and her studio.
We built a bespoke automated ecosystem using n8n workflows, connecting their website and booking system to Google Workspace via webhooks. We then layered a custom AI agent trained specifically on Green Light Sanctuary's own business information on top of that.
Everything was in place before the launch. From day one, the business opened with the operational infrastructure of a studio that had been running for years.
We connected the studio's website booking flow directly to GoTeamUp via their API. Every booking made online transfers automatically — no manual data entry, no copying between systems. The teacher sees it instantly in the GoTeamUp app they were already using, so there was zero learning curve. Class attendance is now completely automated and completely stress-free.
We deployed a custom AI agent trained exclusively on Green Light Sanctuary's own business information — class schedules, pricing, policies, FAQs. It handles intelligent autoreplies, answers customer questions accurately and in the brand's voice, and manages enquiries around the clock. Charli never has to answer the same question twice.
When a review comes in — Google, Facebook, anywhere — the AI reads it, drafts a reply in Charli's voice, and posts it automatically. Positive reviews get a warm, genuine response. Negative reviews get flagged for Charli's approval before anything goes out. The studio looks active and engaged without a single manual reply ever written.
Thank you so much, Rian, for taking all the tech stress away!
Charli Magdalene — Owner, Green Light Sanctuary
We'll find it in a free 30-minute audit — and tell you exactly what we'd automate first.
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